How do I backup QuickBooks and QuickBooks professional?
PC Data Backups software should be used in conjunction with the QuickBooks Schedule Backup feature to achieve the optimal
backup solution.
Step One: Configure QuickBooks Schedule Backup so that your database (s) is automatically backed up each time
you exit QuickBooks.
- Open your QuickBooks software.
>Start > Programs > QuickBooks > QuickBooks Pro 2005 - In the Windows Classic Start Menu Format.
*(Or >Start >all Programs > QuickBooks > QuickBooks Pro 2005 - In the Windows New “Easy Access Style” Start Menu Format.)
- Open your company books (- Important! - *You will want to do this for each company if you have more than one!)
- Click on the “Backup” Icon
- a) In the next box click the Schedule Backup tab.
b) Then check the “Automatically back up when closing data file every…” box and…
c) Set it to every “1” times. This will create a backup each time you close the company books.
d) Next click the “New” button.
- a) Enter a description of your backup set.
b) Click the “Browse” Button and navigate to where you want the backup files stored.
c) Place a check mark in “Number of backups to keep.
d) Enter the number of backups you wish to keep, E.g. 3.
e) Enter a start time that is before your PC Data Backups start time.
f) Set this to every “1” weeks on:
g) Place a check mark in every day.
- Click on the “Set Password…” Button
- Enter your password, confirm your password then press “OK”.
Step Two: Make sure that the folder where you saved the backup files to (in Step One 5.b) is selected for backup in PC Data Backups.
For more information, and screenshots describing how to select a folder for backup in PC Data Backups click here: /support/instructions.cfm?t=12
I want to backup my active QuickBooks database, what files should I backup?
Backup files with these extensions:
.QBW = QuickBooks Primary Data File
.QBB = QuickBooks Backup File
And possibly also these files will be present too; if they are you should also back them up!
.QBA = QuickBooks Accountant's Copy File (May also be a .AIF [Accountant's Impot File])
.QBA.TLG = Transaction log file (for accountant's review copy)
.QBM = QuickBooks Portable Company File (for version 2006 and above).
.QBI = QuickBooks Crash Roll Back File
.QBX = QuickBooks Accountant Transfer File
.QDT = QuickBooks UK Accountancy Data File
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